Accounting Specialist-(Full-Time)

Job Summary: Under the direction of the Controller, performs all activities related to Payroll, Accounts Payable, and other assigned duties in the Accounting department.

Reports to: Controller

Education: High school diploma or GED required. Associate’s Degree with emphasis on business or bookkeeping preferred.

Qualifications: 2 years’ experience with computerized payroll processing

Experience with CPSI Payroll system and CPSI timekeeping a plus

Microsoft Word and Excel

Ability to maintain highly confidential information

Must be detail oriented

Able to adhere to tight deadlines

Primary Job Duties: 

  • Distributes timesheets weekly for review by Manager (s)
  • Reviews payroll documentation for accuracy and makes any necessary adjustments
  • Communicates effectively with the Human Resources Department to ensure the integrity of the payroll data including data related to new hires, change of status, terminations, transfers, and rate changes
  • Processes special payrolls, as needed, under the direction and approval of the Controller
  • Researches and resolves questions from managers and employees as they relate to the processing of payroll information such as ETO, banking, garnishments, employment verifications, retroactive pay calculations, tax questions, and other changes
  • Make corrections from timesheets into time and attendance
  • Processes bi-weekly payroll
  • Prepares payroll checks for distribution
  • Maintains payroll files and records
  • Addresses any payroll issues with employees and/or managers
  • Print and distributes payroll reports
  • Opens and sorts mail for department
  • Maintains the e-stub website and assists employees when needed
  • Ensures timely payment of bills
  • Regularly works as scheduled and follows attendance policy
  • Reviews and verifies invoices and check requests
  • Sorts, codes, and match invoices
  • Enters invoices into system
  • Prepares and processes electronic transfers and payments
  • Posts transactions to journals, ledgers, and other records
  • Monitors accounts to ensure payments are up to date
  • Researches and resolves invoice discrepancies and issues
  • Corresponds with vendors and respond to inquiries
  • Produces monthly reports
  • Provides supporting documentation for audits
  • Processes and prints accounts payable checks weekly
  • Maintains file of vendor records
  • Generates manual accounts payable checks as required
  • Assisting with month-end accounting processes
  • Performs other duties as assigned
  • May be required to work evenings, nights, or weekends as needed