Accounting Specialist (Full-Time)

Job Summary:  Under the direction of the Controller, performs all activities related to Payroll, Accounts Payable, and other assigned duties in the Accounting department.

Reports to:  Controller

Education:  High school diploma or GED required. Associate’s Degree with emphasis on business or bookkeeping preferred.


  • Experience with computerized payroll processing
  • Experience with Paycom payroll system a plus
  • Microsoft Word and Excel
  • Ability to maintain highly confidential information
  • Must be detail oriented
  • Able to adhere to tight deadlines

Primary Duties and Responsibilities:

  • Facilitates the accounting functions of Accounts Payable and Payroll
  • Reviews payroll documentation for accuracy and makes any necessary adjustments
  • Communicates effectively with the Human Resources Department to ensure the integrity of the payroll data including data related to new hires, status changes, terminations, transfers, and rate changes
  • Researches and responds to questions from managers and employees as they relate to the processing of payroll information such as earned time off, banking, garnishments, employment verifications, tax questions, and other changes
  • Processes bi-weekly payroll
  • Maintains payroll files and records
  • Opens and sorts mail for department
  • Oversees AP inboxes
  • Assesses invoices and payment requests for appropriate documentation, accurate coding, proper approvals, and compliance to hospital policies
  • Sorts, codes, and enters invoices into system
  • Posts transactions to journals, ledgers, and other records
  • Monitors accounts to ensure payments are up to date
  • Researches and resolves invoice discrepancies and issues
  • Responds timely and professionally to internal and external inquiries
  • Ensures timely payment of bills
  • Processes and prints accounts payable checks weekly
  • Maintains accounts payable files and records
  • Provides supporting documentation for audits
  • Assists with AP related month-end accounting processes and reconciliations
  • Performs other duties as assigned
  • May be required to work evenings, nights, or weekends as needed